Problem note
How to Track RFIs Without Losing Questions in Email
A practical RFI tracking workflow for keeping questions, owners, due dates, responses and project impact visible instead of buried across email and spreadsheets.
Read the noteArchitecture studio operating system
Architecture & Interior Design Studio OS
Keep project delivery, fee realization, scope changes, approvals, RFIs, drawings and consultants connected across one studio workspace.
Built around the job
Studio delivery risk and commercial exposure scattered across project files, registers, email and consultant conversations.
When studio delivery becomes hard to read
Project health, fee budgets, scope changes, approvals, RFIs, drawings and consultant commitments often live in separate files and conversations. The problem is not missing information. It is losing one reliable view of delivery risk and commercial exposure.
A connected studio-control workflow
Architecture & Interior Design Studio OS connects the studio pipeline → project control → phases and fees → variations and approvals → RFIs, drawings and consultants → weekly review and system health. Each warning leads back to the source record that needs attention.
Product evidence
The live buyer-facing evidence shows the working commercial controls behind the system: fee realization by phase, hours used, margin, scope variations and approval records.
What the system brings together
- START HERE and SETTINGS
- MY DAY and STUDIO PIPELINE
- WEEKLY REVIEW and SYSTEM HEALTH
- PROJECT 360
- Projects and phases
- Variations and approvals
- RFIs, submittals and plan checks
- Drawing register
- Consultants
- AIA and RIBA phase frameworks
Start with studio settings
Duplicate the template into your Notion workspace, open START HERE and follow the five-step setup. Set the studio name, currency label and AIA or RIBA default, then duplicate the project starter and replace the demo records gradually.
Built for operating visibility
This is not CAD or BIM software, accounting or invoicing software, legal advice, compliance guidance or specialist document control. It is a connected Notion workspace for seeing project-delivery and commercial-control signals across a small studio.
Delivery & requirements
Know what you receive before you buy.
- Instant digital download: 1 PDF access guide with a direct link to duplicate the complete Notion template; free or paid Notion account required; no physical item; no redistribution, sharing or resale.
Problems behind the system
Read the problem before you buy the structure.
Journal notes connected to this system because they address work it is designed to help control.
Problem note
Client Decision Log: How to Keep Project Decisions From Disappearing in Email and Slack
Keep client decisions connected to their context, reviewed version, decision maker and next action. Includes a complete example and four practical FAQs.
Read the noteNext step